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Privacy Policy

Who we are

In this Privacy Statement, Stichting Netherlands eScience Center on behalf of Research Software Training NL (‘eScience Center’, or also ‘us’, ‘we’ and the like) gives information about how we process personal data.

Whose personal data do we process?

We process personal data of the following types of data subjects:

  • Website visitors
  • Individuals who sign up for newsletters
  • Individuals who sign up to become members

What personal data do we process?

Generally, we process the following types of personal data:

Website visitors:

  • If you sign up for our email notifications, you will be asked to fill out your first and last name, email address, and the organization you work for. You can indicate what notifications you are interested in.
  • If you want to contact us by using the contact form on the website, you will be asked to fill out your name, email address, the subject matter of your message, and the message itself.
  • We collect limited information through the use of analytics cookies (see more about this under ‘Do we use cookies?’ below).

Individuals who sign up for newsletters:

  • If you sign up for our newsletters, you will be asked to provide your first and last name, email address, and any additional information requested during the sign-up process.

Individuals who sign up to become members:

  • If you sign up to become a member, you will be asked to provide your first and last name, email address, and any additional information requested during the sign-up process.

Are you required to submit personal data?

Yes, you are required to provide some personal data when signing up for newsletters or becoming a member. This will be indicated when you are asked for the personal data. These personal data are required to send you the newsletters and to manage your membership.

For what purposes do we use your personal data?

We use your personal data for the following purposes:

Website visitors:

  • To be able to send email notifications upon your request
  • To be able to communicate with you if you send a message using our contact form

Individuals who sign up for newsletters:

  • To send you newsletters and other relevant information related to our activities and services

Individuals who sign up to become members:

  • To manage your membership and provide you with relevant information and benefits related to your membership

On what legal basis do we process your personal data?

We process your personal data on the following legal basis:

Website visitors:

  • Email notifications: consent
  • Contact form: legitimate interest to communicate with you

Individuals who sign up for newsletters:

  • Consent

Individuals who sign up to become members:

  • Performance of a contract (membership agreement)

How long are your personal data stored?

Website visitors:

  • Email notifications: until you unsubscribe from the notification
  • Contact form: two years

Individuals who sign up for newsletters:

  • Until you unsubscribe from the newsletters

Individuals who sign up to become members:

  • For the duration of your membership and for a reasonable period afterward to manage membership-related matters

With whom do we share your personal data?

We do not share your personal data with any external parties outside of the eScience Center, except for the webserver that hosts our website. The webserver is used for hosting and technical support purposes and is subject to appropriate security measures to protect your personal data. However, if you explicitly agree for your personal information to be displayed on the website (for example, as a member or contributor), we may share the agreed-upon information in accordance with your consent.

We may be required by law to disclose certain personal data; however, we will only disclose personal data that is strictly required pursuant to applicable laws.

Are your personal data transferred to outside the European Economic Area (EEA)?

Our service provider MailChimp stores personal data outside the EEA, also in countries without an adequate level of protection. They transfer the personal data using Standard Contractual Clauses. If you would like to receive more information about this, please let us know by contacting us using the contact details under ‘Contacting Us’.

What rights do you have with respect to your personal data?

Pursuant to the General Data Protection Regulation (GDPR), you have the following rights with regard to your personal data:

  • The right to request access to your personal data
  • The right to receive information about the processing of your personal data
  • The right to have incorrect personal data rectified
  • Under certain conditions, the right to have your personal data erased
  • Under certain conditions, the right to have the processing of your personal data restricted
  • Under certain conditions, the right to object to the processing of your personal data
  • If you have given consent for the processing of your personal data, the right to revoke that consent
  • The right to receive your personal data in a structured, commonly used, and machine-readable format, where technically feasible
  • The right to lodge a complaint with the supervisory authority

If you want to exercise your rights, please send a request with respect to your personal data, detailing your request and using the contact details under ‘Contacting Us’ below. We may ask you to provide additional information to verify your request.

Please note that we may be entitled under applicable laws to refuse a certain request.

Contacting us

If you have any questions regarding this Privacy Statement or about your personal data, you may contact us using the information below.

Stichting Netherlands eScience Center Science Park 402 (Matrix THREE) 1098 XG Amsterdam, The Netherlands rstnl@esciencecenter.nl

Can this Privacy Statement be altered?

Yes, we reserve the right to alter this Privacy Statement. You will be notified of material changes, e.g., through a notice on the website.